10 Simple Tricks for Google Docs
Are you using Google Docs for creating content and collaborating with your team? At Inspiration we love it! There’s loads of quality features that make life around the office just that little bit easier.
Here’s a few tricks that you might not have come across yet…..
1. Keyboard Shortcuts
Learning off a few keyboard shortcuts will speed up your work.
View the full list:
- Windows – Ctrl + /
- Mac – Command + /
2. Convert All Word Docs to Google Docs
A nice little feature is to enable ‘convert uploads’ so that when you add word docs they will automatically convert and you can start working on them right away.
Here’s what you have to do……..
In Google Drive – Click on the little gear icon in the top right – it looks like this….
Choose settings from the dropdown menu and then tick the Convert uploads box and select Done.
Well that was easy, wasn’t it?!
3. Notify Team Members for Comments
When you’re adding comments to the document you can let your members know and also assign them the comment.
All you need to do is type + and add their email address. To assign them the comment check the ‘Assign to’ tick box.
4. Revert to Older Versions
This is a very handy one, particularly if an area gets deleted unexpectedly! You can view previous versions of your file by selecting File then, See Version History. You can also name different versions if you need to.
5. Talk Instead of Type!
Ok this one might not be one for a busy office or for any students working in the library but it could be useful for you at some point….
To activate click Tools – Voice Typing.
6. Adding Links
There’s a couple of ways to add links:
Select the text you want to add the link to and then click on the insert link button in your tool bar which looks a little like this…….
You can use a shortcut:
- Windows – Ctrl + k
- Mac – Command + k
Google might suggest the right link.
7. Table of Content
For longer docs you might want to add a table of contents. You can choose Insert – Table of Contents.
8. Browse within your Doc
If you want to browse the internet directly from within the doc without using another tab or window you can quite easily.
Select Tools – Explore……
9. Translate your Content
If you need to get your content into another language really quickly you do it by selecting Tools – Translate Document.
10. Work Offline
Access your own docs so you can work with them when you don’t have an internet connection. In Google Drive click on the Gear Icon – Settings – Check Sync Google Docs. Then when you’re offline visit chrome://apps/ to see your files.
That’s it, hope you find them useful!